CCHOA 2024 ANNUAL MEETING – Meeting called to order at 7:05 PM at RHPL Library by Bill Woolsey.
Present: 14 non board members, all 10 board members.
​
Intro:
1. The current Board member along with their assignments were introduced. Zone 5 is currently vacant and Bill asked for attendees to volunteer or speak to anyone that they know who may be interested in the role.
2024 Review:
1. Financial review. Larry reviewed the Income Statement and called out a few variances. The actual came in better than budget by $6,119
a. Interest came in higher by $1,150 as we moved the funds to a Huntington money market account.
b. Drain System, Sprinkler, and Tree expenses vary year-to-year based on services required, two of them were lower, one was higher.
c. Lawns / Landscaping was lower by $600 primarily as we changed suppliers for flowers.
d. New Projects was lower by $3,342 as the new lights were lower than the budget estimate.
2025 Outlook:
1. Main priorities for the board this year are:
a. Safety – of note we want to continue to install lights in the neighborhood to illuminate the dark spots throughout the sub. The goal is to do 3 lights a year for the next 3 years adjacent to one of the 24 electrical boxes that are located in the sub. Four lights were put in during 2024.
i. A resident suggested that the board fund reflective helmets/devices/or clothing for school aged children who are walking through dark areas of the subdivision. Another resident agreed.
ii. The question was posed as to does the board have the locations for the 9-10 lights planned, and it does not. We are looking for volunteers
to come forward so that the board does not have to go door-to-door asking for homeowners whose property are next to electrical boxes.
iii. Another resident asked whether the board felt it had the legal right to go forward with light installations absent homeowner authorization and the response was yes, the area where lights are installed are easements. A follow up question was asked about the residents who are opposite on the side of the street from the light as to whether that homeowner would be consulted and the answer was no.
b. Traffic – progress has been made to manage speeding in the sub. In addition to the 2 speed humps that were installed in 2023 along Cross Creek:
i. the board had a new stop sign installed at the intersection of Cross Creek and Otter.
ii. Lakeview will become eligible for a speed test later this year and the results of that will indicate whether or not we are eligible to put in any speed humps there.
1. A question was asked about whether we can determine which month to hold the speed test and the answer was yes.
2. Another question was asked if a third speed hump could be installed near the end of Lakeview and Cross Creek and the answer was no, there needs to be 330 feet between them.
3. Another question was asked if the board can be responsible for clearing the sidewalks of snow and the answer was no, it’s up to the residents to do.
4. A resident asked if sidewalk maintenance was up to the city or residents and the Board replied that we will need to investigate that before answering definitively.
2. Beautification
a. We are increasing the Holiday Lighting budget by $1K to increase the display at all 3 entrances. We do not plan to amend the vendor in use for the work.
b. It was asked whether or not the board still has an interest in upgrading the street signs and posts and at present, the board does not have plans to invest the $35K that would be required to do that.
c. It was also asked if the Board has considered adopting uniform mailboxes and at present, we are not. It has not been evaluated recently and given the other priorities, it’s not likely to be pursued at this time.
d. It was asked if tree maintenance is part along Cross Creek is part of the beautification effort, and Scott indicated he would work with the city to address that.
3. Infrastructure Updates
a. We are looking into adopting a work suite of tools to facilitate better document storage and offer more digital tools to the engage the residents.
4. 2025 Income Statement – Larry walked the residents through the statement.Notable changes include
a. On the income side: Interest is budgeted at $1,000, lower than last year as we received a promotional rate last year.
b. On the expense side: Electrical costs will increase for the 4 new lights in 2024 and the proposed 3 new lights in 2025. New Projects is $10,000 for the 3 new lights. U.S. Taxes are due on our interest earnings. As noted we have budgeted an extra $1,000 for Christmas lights.
i. A resident noted that the pond is overgrowing
c. One resident was asked about the implication of the new construction sub north of us on our sewer infrastructure and the consensus was that it’s not impacting us.
d. The question was asked if the budget was “locked in” and the answer is no. The budget is a guide that and the board will ebb and flow along with priorities that emerge from unforeseen situations (I.e., windstorms bring tree damage, rains bring flood damage, etc.)
​
5. Open questions – the floor was opened to additional questions from residents. A debate around the methods of how priorities were established ensued and the efficacy of lighting towards the goal of safety. The board indicated that residents were consulted in various ways to determine the priorities of the neighborhood going forward, but ultimately, even if an endeavor does not have popularity amongst residents, it can still be pursued because the board is beholden to the bylaws and acting in best interest of the community. It was evident that one resident had an issue with the light proposal and it was recommended that their situation be handled directly with the board as it was causing some members of the audience to leave the meeting prematurely.
Meeting adjourned at 8:18 PM.
​
​
​
CCHOA Board Meeting
Wednesday, January 29, 2025
Called to order: 6:30 PM at RHPL
​
Attendees: Andrea Serra, Andy Balbach, Bill Woolsey, Chris Ruppel, Jim Clincher, Larry Heck, Ralph Crittenden, Scott Whitford
Not present: Golsa Yaghoobi, Hossein Salimnia
Meeting Minutes:
1. Annual Meeting with residents - a date of Wednesday, February 26 at 7:00 PM was reserved at the Community Room of the RHPL library to host the 2024 Annual meeting.
1. Plan to alert residents includes: signs at entrance, posting on the website, an email notification, a calendar invite, and a post on FB.
2. Topics for the meeting include: 2025 board objectives & budget, reintroducing board members and their responsibilities, recruiting for vacant positions and committees, and open items from the membership.
3. Andrea to draft a presentation and share with the board for review
2. 2025 Budget - Larry reviewed the Income Statement and corresponding forecasted budget for the year.
1. The board unanimously approved adding $1K to the holiday lights budget with the existing vendor for the entrance displays
2. A discussion on which measures were most warranted for the funds available to us:
1. Lighting - 3 lights a year, over the next 3 years, at $10K a year. Scott has the aerial view with the locations.
2. Drains and maintenance. Larry reviewed expenses that have occurred over the last decade and there has been minimal outlay. Scott believes our wetlands may be nearing the top of the water table and we need to monitor this to see if it will need to be dredged. Discussion around whether a survey is needed when the weather is better to really assess the degree of risk.
3. Speed hump installation - speed test again in Q4 Lakeview Dr.
4. Roads and sidewalks were discussed but those are both the responsibility of the city, not the HOA.
3. Outstanding Dues - there is one resident who has not fully paid their 2024 dues. The board will move forward with filing a lien on the individual’s property. Chris to speak to the title company.
4. McGregor Lot - Chris will look into more details on the current property zoning and dimensions of the lot and report back at the next meeting.
5. Dues - We now have the ability to accept Zelle payments electronically for paying dues. Larry to send details to Andrea to disseminate to the residents.
6. Security and workspace software for the board was discussed. Andy reviewed a few alternatives and will follow up with Golsa who was planning to investigate this to determine which route is most cost effective for our needs.
​
7. Dates for Board meetings for the balance of 2025 were established as April 22 , July 22, and October 28. The 2025 Annual meeting will be held in December. (exact date TBD)
​
Meeting adjourned at 7:48 PM.
​