Cross Creek Homeowners’ Association Board Meeting February 22, 2016
Present: Rob Mazzola, Jenn French, Gerry Powierski, John Ellwood, Clarence Brantley, Pari Salimnia, Mary L. Johnson
Meeting held at Jennifer French’s home.
Meeting convened at 7:42 PM
The cost for Master Care Lawn Service went down $200.00 from last year. Less area to cut, per Jennifer. Everyone agreed that the flowers were “okay” last year. Rob knows someone but does not know what his options are. It was discussed that all committees should be formalized as no one knows what others are doing.
A formal list of committees were submitted for Board members to tentatively sign up to work on---
Grounds Maintenance & New Landscaping---Jennifer
Oversee grass cutting, fertilizing and weeding
Oversee planting of flowers
Oversee new landscaping.
Common Area Infrastructure Maintenance----John
Repair drains
Maintain pond
Trim and/or remove trees
Lighting – Kyle, Jennifer
Maintain entrance lights
Maintain sign lights
Sprinklers---Gerry
Maintain and repair sprinklers
Responsible for setting timers
Welcoming Committee – Stephanie (volunteered)
Welcome new homeowners
Maintain welcome packets
Special Events & Community Relations ---Stephanie, Sindy
Arrange garage sale
Arrange Halloween events
Arrange summer events
Maintain relations with other subdivisions
Traffic – Rob
Responsible for controlling speeds
Responsible or arranging traffic signage
Responsible for contact with Police
Governmental Relations --Mary, Pari
Interacts with City and County
Interacts with schools
Financial – Clarence
Collect Association dues
Pay association bills
Prepare financial reports
File annual organization report
Prepare dues confirmation letters
Other members or residents may be invited to work on your committee.
Officers for 2015 were vacated and Newly elected 2016 officers are:
President – Rob Mazzola
Vice-President – Gerry Powierski
Secretary – Mary L. Johnson
Treasurer – Clarence Brantley
Motion and approved for the new officers for 2016. All agreed.
Jennifer and Gerry will switch zones
Discussion on emails…We never recover our email last from the annual meeting last year. Some residents do not want their email published.
It was discussed that the Board would have quarterly meetings unless some important issue came up. The annual homeowners’ meeting will still be held. Rob will set up the meetings and give Board members the dates for the year.There was a lengthy discussion on the landscaping for the main entrance. Everyone agreed that it needs some attention and to be more attractive.
Discussion on newsletter to inform homeowners of what is going on….also to alert homeowners about property upkeep and encourage everyone to let their property be reflective of our subdivision.
Pari discussed tree replacement on her property and Gerry will look into whether it is the subdivision’s responsibility or if it belongs to the homeowner. If our responsibility, it will be replaced. Rob will check on Stoney Creek Landscaping and with the guy at the service station on Tienken and Rochester.
Clarence did his comprehensive financial report. We discussed liens for property owners with back dues. Safe deposit box can possibly be closed. The Association collected over $31,000 in dues.
Past due list with homeowners and the amounts due as of 2/1/2016. The checking account---2016 actual/budget as of January 31, 2016.
Cross Creek Homeowners Association Committees.