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Cross Creek HOA Meeting 

Nov. 9, 2023

 

Present: Scott, Chris, John, Clarence, Andrea, Bill, Ralph

Absent:  Hossein, Terry, Molly, Jim

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  1. Financial Review: August - October actuals were reviewed. Budgets for Nov and December were also reviewed. All costs are in line with expectations and there are no unplanned expenses. 

    1. Scott to follow up w/ sprinkler for blowout invoice

    2. Bill to follow up w/ city on speed hump invoice 

  2. Cash Flow - overall the financial plan 

  3. Trees in easements were discussed. John contacted the city about a tree threatening a home and was told that we need to work with the State of Michigan to remove or prune anything in those sections. It was discussed that we need to get a contact w/ the State to discuss how address the invasive vines which are killing several trees.

  4. Gameplan for Annual Meeting:

    1. Budget numbers were discussed. Overall the dues are generally offset by the expenses and we don’t have any sort of surplus to tackle additional projects. Therefore, it was suggested that we announce a proposed increase. 

      1. Jan 17 - meeting to vote on dues increase.

      2. Dec. 5 Annual Meeting

        1. Andrea to send the PPT to everyone. Gameplan:

          1. Review 2023 Accomplishments 

            1. Financial Overview + Historical Trend

          2. Review 2024 Objectives 

            1. Safety - lights, humps; 

            2. Beautification - signs, common areas, landscaping; 

            3. Infrastructure Modernization - IT, drains, ponds, etc.; 

            4. Other Community projects + activities

          3. Announce Dues Increase proposal and voting meeting

            1. Jan. 17?

  5. FB Community Group needs to have a Code of Conduct created and posted. Andrea to draft. 

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Cross Creek HOA Board Meeting

August 2, 2023

Present: Hussein, John, Jim, Scott, Ralph, Clarence, Molly and Andrea

Absent: Bill, Chris, Terry

 

  1. Review Financial Standing

    1. On deposits, we received all dues from all homeowners. It was suggested that we explore a digital payment method in addition to sending invoices so that we aren’t having to wait for check payments. Scott and Andrea will look into. 

    2. A question was raised about the interest rate that we are earning on our CD. Clarence to confirm maturity date and rate. 

    3. Overall expenses are in line with expectation and the YTD budget is on pace with forecasts. 

  2. Project Updates

    1. Hossein’s drain - there is another blockage and there will be more work required to stop it from overflowing. We have to use a new company and John and Hossein have connected with a few different ones to find a suitable vendor. John will move forward with scheduling the new company and aim to get the blockage removed asap. Scott and Ralph will contact the city and determine how to address it long term. 

    2. Lighting - There were mixed reviews on adding lights to the electrical boxes in front of homeowner's houses. Each zone owner (except Ralph who already has consent) will speak to the impacted homes again so we can find if there is a second location we can go with. Andrea suggested we pay the fee to put a light in front of the woods on the south end of Lakeview, but the board was reluctant to incur the extra cost of bringing electrical to that area.

  3. Landscaping

    1. Trees in wet land easement - there are vines that are killing the trees. It was recommended that we contact the city arborist to determine how to address. Jim will f/u on this. 

    2. Trees along Tienken - they are infringing on the sidewalk. There is a dispute with the city over who is required to maintain the landscaping - us or them. Scott will contact the city to resolve and report back. 

    3. Drainage Pond - 

  4. Open Items

    1. There are 2 houses (28 CC and 40 CC) with storage trailers that exceed the deed restrictions limit on placement and duration. Scott and Ralph would like to address with it the city how to enforce the deed. 

    2. Replacement of the tree on Cross Creek by the city will take place in October. 

    3. John requested that the sandwich signs come down after a food truck event within 3-4 days.

    4. We need to set a date for the Annual Homeowners Association Meeting. Target date is Nov 6 or 8, pending the availability of the library.

  5. New Homeowners

    1. Jim will ask Chris for a list of new homeowners. 

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